Privacy Policy and Terms Template Builder
Build a privacy policy and terms of use template for a small website or app in English or French, with Law 25, PIPEDA, GDPR and CCPA sections to review.
Starting template, not legal advice. This tool fills in generic templates. The result may be incomplete or wrong for your business and does not make you compliant with any law. Have it reviewed by a lawyer before you publish it.
Reminder: this is a starting template, not legal advice. Have it reviewed by a lawyer before publishing.
Starting template, not legal advice. This tool fills in generic templates. The text it produces may be incomplete or wrong for your business and does not make you compliant with any law. Have it reviewed by a lawyer before you publish it.
How to use the privacy policy generator
- Choose the Document: Privacy policy or Terms of use. Both use the same answers, so you can produce one after the other.
- Fill in the Business or owner name, Website or app, Contact email, Effective date, Postal address and Governing law. Any field you leave empty stays in the text as a placeholder in capitals and brackets, such as
[CONTACT EMAIL]. - Under What your site or app does, tick what applies: Uses cookies, Uses analytics (audience measurement), Shows advertising, Has a newsletter or mailing list, Has user accounts, Takes payments, Intended for or used by children. Each box adds or changes sections.
- Under Mention these laws, tick Québec: Law 25, Canada: PIPEDA, European Union / UK: GDPR or California: CCPA / CPRA to add a section on the rights those laws describe. With Law 25, a field appears for the Person in charge of personal information.
- Pick the Document language (English or Français) and the Format: Markdown, HTML or Plain text.
- Read the list of remaining placeholders under the text, replace each one, then Copy or Download the result.
Load example fills the form with a fictional Québec business and Clear empties it. Everything is generated in your browser; nothing you type is sent anywhere.
What the templates contain
The privacy policy covers the information collected, how it is used, cookies (essential, analytics and advertising), the newsletter, accounts and payments when ticked, sharing with service providers, where data is stored, retention and security, your users’ rights, children, changes to the policy and contact details. The optional law sections summarize, in plain terms, the rights described by Law 25 (access, correction, portability, de-indexation, the person in charge, complaints to the Commission d’accès à l’information), PIPEDA’s fair information principles, the GDPR’s legal bases and rights, and the CCPA’s right to know, delete and opt out.
The terms of use cover acceptance, who may use the service, accounts and user content, acceptable use, intellectual property, purchases and refunds, third-party links and advertising, disclaimers, limitation of liability, termination, changes and governing law.
Every output, in every format, starts with a notice saying that it is a template and not legal advice. Delete it only after a lawyer has reviewed the text.
Limits you should know about
A template cannot know your business. It does not list the exact cookies you set, the providers you use or how long you keep data: those details are left as placeholders on purpose. It does not decide which laws apply to you, which depends on where you and your users are, your size and what you do with data. Some laws require more than a published policy, such as a consent banner, a record of processing, privacy impact assessments or incident procedures. Treat the result as a structured first draft that saves your lawyer time, not as a finished document.
Frequently asked questions
Is the generated privacy policy legally valid?
Not by itself. It is a starting template written in general terms and is not legal advice. Only a lawyer who knows your activities can confirm that the final text matches what you actually do and meets the laws that apply to you.
Which option should I choose for a Québec business?
Tick Québec: Law 25 and usually Canada: PIPEDA, then fill in the Person in charge of personal information. Law 25 requires businesses to designate this person and publish their title and contact details. A lawyer can confirm how the two laws apply to you.
Why are there words in square brackets?
They are placeholders for information the tool cannot guess, like your analytics provider, refund policy or retention period. The count under the text shows how many are left. Replace every one before publishing.
Can I get the text in French and English?
Yes. Change the Document language and copy the second version. Your answers stay the same, so both versions have the same sections.
Which format should I use?
Choose HTML to paste into a website or open the file in a browser, Markdown for static site generators and many CMS editors, and Plain text for app stores or email.
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